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University BUSI 313 quiz 1 solutions answers right
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many versions: 6 different versions
Question 1 Corporate downsizing has
increased the trend toward
Question 2 Because of its flexibility,
project management is equally useful in ongoing, routine work as well as
unique, onetime projects.
Question 3 In the _____________ stage of
the project life cycle you are more likely to find status reports, changes, and
the creation of forecasts.
Question 4 Successful project managers
focus primarily on technical dimensions of project management, which include
planning, scheduling, and controlling projects.
Question 5 Which of the following is
typically the responsibility of a project manager?
Question 6 The sociocultural dimension of
project management includes managing relationships, motivating team members and
negotiating project terms.
Question 7 Small business development is a
major driver of project management.
Question 8 Which of the following
statements is true?
Question 9 Studies have shown that
companies using predominantly financial criteria to prioritize projects yield
unbalanced portfolios and projects that aren't strategically aligned.
Question 10 Which of the following
questions does the organization's mission statement answer?
Question 11 All of the following are
symptoms of organizations struggling with strategy disconnect and unclear
priorities EXCEPT
Question 12 The NPV financial model
measures the time it will take to recover the project investment.
Question 13 Organizational objectives set
targets for all levels of the organization not just for top management.
Question 14 One who endorses and lends
political support for the completion of a specific project is known as the
Question 15 Generally, people working on
several projects at the same time are more efficient than people working fulltime
on one project.
Question 16 Which of the following is NOT
one of the characteristics of effective objectives?
Question 17 Which of the following cultural
characteristics relates to the degree to which work activities are organized
around groups rather than individuals?
Question 18 Which of the following cultural
characteristics relates to the degree to which management focuses on outcomes
rather than on techniques and processes used to achieve those outcomes?
Question 19 The projectized form of project
management structure is commonly used when one functional area plays a dominant
role in completing the project or has a dominant interest in the success of the
project.
Question 20 Member identity refers to the
degree to which work activities are organized around groups rather than
individuals.
Question 21 A project team that operates
with a fulltime project manager as a separate unit from the rest of the
organization is structured using ________ organization.
Question 22 Generally, the more autonomy
and authority the project manager and the project team need to be successful,
the more appropriate to implement either a dedicated project team or a strong
project management structure.
Question 23 The matrix form of project
management is notable for the tension it creates between functional managers
and project managers who both bring critical expertise and perspectives to the
project.
Question 24 Which of the following
combinations represents the extremes of project organization?
Question 25 Bill is working on a project involving
the upgrading of a management information system. The project is being managed
by the information systems department with the coordination of other
departments occurring through normal channels. He is working in a _________
organization.
1. A professional organization for project management
specialists is the
A. PMI.
B. AMA.
C. MIS.
D. IPM.
E. PMBOK.
2. Which of the following is NOT considered to be a
characteristic of a project?
A. An established objective
B. A clear beginning and end
C. Specific time, cost and performance requirements
D. For internal use only
E. Something never been done before
3. Which of the following activities is NOT considered a
project?
A. Developing a new software program
B. Designing a space station
C. Preparing the site for the Olympic Games
D. Production of automobile tires
E. Developing a new advertising program
4. Which of the following activities is the best example
of a project?
A. Processing insurance claims
B. Producing automobiles
C. Writing a policy manual
D. Monitoring product quality
E. Overseeing customer requests
5. Which of the following is NOT one of the stages of a
project life cycle?
A. Identifying
B. Defining
C. Planning
D. Executing
E. Closing
6. In the stage of the project life cycle, project
objectives are established, teams are formed, and major responsibilities are
assigned.
A. Identifying
B. Defining
C. Planning
D. Executing
E. Closing
7. In the stage of the project life cycle, a major
portion of the physical project work performed.
A. Identifying
B. Defining
C. Planning
D. Executing
E. Closing
8. In the stage of the project life cycle you are more
likely to find status reports, changes, and the creation of forecasts.
A. Identifying
B. Defining
C. Planning
D. Executing
E. Closing
9. In the stage of the project life cycle the project's
schedule and budget will be determined.
A. Identifying
B. Defining
C. Planning
D. Executing
E. Closing
10. In the stage of the project life cycle project the
product is delivered to the customer and resources are reassigned.
A. Identifying
B. Defining
C. Planning
D. Executing
E. Closing
11. Which of the following is NOT typical of a project
manager?
A. Managing a temporary activity
B. Overseeing existing operations
C. Managing a nonrepetitive activity
D. Responsible for time, cost and performance trade-offs
E. Work with a group of outsiders, including vendors and
suppliers
12. Which of the following is NOT one of the driving
forces behind the increasing demand for project management?
A. Compression of the product life cycle
B. Knowledge explosion
C. Increasing need for multiproject management
D. Declining need for product customization
E. More sustainable business practices
13. Project management is ideally suited for a business
environment requiring all of the following EXCEPT
A. Accountability.
B. Flexibility.
C. Innovation.
D. Speed.
E. Repeatability.
14. Which dimension of project management centers on
creating a temporary social system within a larger organizational environment
that combines the talents of a divergent set of professionals working to
complete the project?
A. Communication
B. Sociocultural
C. Social
D. Technical
E. Scheduling
15. Which of the following statements is true?
A. Project management is far from a standard way of doing
business
B. Project management is increasingly contributing to
achieving organizational strategies
C. Project management is being used at a consistent
percentage of a firm's efforts
D. Project management is a specialty that few
organizations have access to
E. All of these statements are false
16. Project management is important to understand when
people are a part of a project team because they
A. Work with others to create a schedule and budget.
B. Need to understand project priorities so they can make
independent decisions.
C. Need to be able to monitor and report project
progress.
D. Need to understand the project charter or scope
statement that defines the objectives and
parameters of the project.
E. All of these are reasons it is important for project
team members to understand project management.
17. Project governance does NOT include
A. Setting standards for project selection.
B. Overseeing project management activities.
C. Centralization of project processes and practices.
D. Options for continuous improvement.
E. Allowing project managers to plan the project the way
they see fit.
18. Projects should align with the organization's overall
strategy in order to
A. Complete the project safely.
B. Reduce waste of scarce resources.
C. Ensure customer satisfaction.
D. Secure funding.
E. None of these are reasons why projects should align
with the organization's overall strategy.
19. Two dimensions within the project management process
are
A. Technical and sociocultural.
B. Cost and time.
C. Planned and unexpected.
D. Established and new.
E. Unique and reoccurring.
20. Which of these is NOT part of the "technical
dimension" of project management?
A. WBS
B. Budgets
C. Problem solving
D. Schedules
E. Status reports
21. Which of these is NOT part of the "sociocultural
dimension" of project management?
A. Negotiation
B. Resource allocation
C. Managing customer expectations
D. Leadership
E. Dealing with politics
22. Corporate downsizing has increased the trend toward
A. Reducing the number of projects a company initiates.
B. Outsourcing significant segments of project work.
C. Using dedicated project teams.
D. Shorter project lead times.
E. Longer project lead times.
23. Which of the following is NOT a reason why project
management has become a standard way of doing business?
A. Increased need for skilled management of stakeholders
outside of organization
B. Projects need to be done faster
C. Organizations are doing more project work in-house
instead of outsourcing
D. Organizations are executing more and more projects
E. Increased product complexity and innovation
24. Which of the following is typically the
responsibility of a project manager?
A. Meeting budget requirements
B. Meeting schedule requirements
C. Meeting performance specifications
D. Coordinating the actions of the team members
E. All of these are typical responsibilities
25. A series of coordinated, related, multiple projects
that continue over an extended time period and are intended to achieve a goal
is known as a
A. Strategy.
B. Program.
C. Campaign.
D. Crusade.
E. Venture.
26. Which of the following is NOT true about project
management?
A. It is not limited to the private sector
B. Many opportunities are available for individuals
interested in this career path
C. It improves one's ability to plan, implement and
manage activities to accomplish specific
organizational objectives
D. It focuses primarily on technical processes
E. It is a set of tools
27. As the number of small projects increase within an
organization's portfolio, what is a challenge an organization faces?
A. Sharing resources
B. Measuring efficiency
C. Managing risk
D. Prioritizing projects
E. All of these are challenges
28. Governance of all project management processes and
procedures helps provide senior management with all of the following EXCEPT
A. A method to ensure projects that are important to
senior management are being implemented
B. An assessment of the risk their portfolio of projects
represents
C. An overview of all project management activities
D. A metric to measure the improvement of managing projects
relative to others in the industry
E. A big picture of how organizational resources are
being used
29. Which of the following is a good example of a
program?
A. Planting a garden
B. Developing a new residential area that includes six
custom homes
C. Developing a new marketing plan
D. Taking notes each class meeting to prepare for the
final
E. Planning a wedding
30. Which of the following represents the correct order
of stages within the project life cycle?
A. Planning, Defining, Executing, Closing
B. Closing, Planning, Defining, Executing
C. Defining, Planning, Executing, Closing
D. Executing, Defining, Planning, Closing
E. Planning, Defining, Closing, Executing
31. Project management is not limited to the sector.
32. The initial stage in the project life cycle is the
stage.
33. The final stage in the project life cycle is the
stage.
34. A professional organization for project managers that
has grown from 93,000 in 2002 to more than
34. A professional organization for project managers that
has grown from 93,000 in 2002 to more than
35. A major part of the project work, both physical and
mental, takes place in the stage of the project life cycle.
36. The project's schedule and budget will be determined
in the stage of the project life cycle.
37. A temporary endeavor undertaken to create a unique
product, service, or result is a(n) .
38. In today's high-tech industries the product life
cycle is averaging to 3 years.
39. The advent of many small projects has created the
need for an organization that can support management.
40. Increased competition has placed a premium on
customer satisfaction and the development of products and services.
41. In some organizations, selection and management of
projects often fail to support the overall __________ of the organization
42. WBS, schedules, and budgets are examples of the
dimension of the project management process.
43. Leadership, teamwork, and negotiation are examples of
the dimension of the project management process.
44. A professional organization for project management
specialists is the .
45. One of the defining characteristics of a project is
that it has a singular purpose, i.e., an established
46. Because projects have a defined beginning and end,
the is frequently used to manage the transitions of a project from start to
completion.
47. The typically passes sequentially through four
stages. Project life cycle
48. The establishment of project goals, specifications,
and responsibilities usually occurs in the _______-stage of the project life
cycle.
49. Training the customer, reassigning staff, and
releasing resources occurs in the stage of the project life cycle.
50. Project managers are expected to ensure that
appropriate trade-offs are made between the time, cost, and requirements of the
project.
51. An increase in the complexity of projects, because
projects typically include the latest advances,
can be the result of a growth in new .
52. A(n) is a series of coordinated, related multiple
projects that continue over an extended time intended to achieve a goal.
53. Applying a set of knowledge, skills, tools, and
techniques to a collection of projects in order to
move the organization toward its strategic goals is known
as project .
54. Because of the profitability motive, project
management is nearly always limited to the private
sector.
55. Most people who excel at managing projects never have
the title of project manager.
56. The professional certification for project managers
is a Project Management Professional (PMP).
57. Because of its flexibility, project management is
equally useful in ongoing, routine work as well as unique, one-time projects.
58. One of the defining characteristics of project
management is that the projects are not confined to a single department but
involve several departments and professionals.
59. One of the characteristics that separate project
management from other endeavors of the organization is that there are specific
time, cost, and performance requirements.
60. Not only is project management critical to many
careers, the skill set is transferable across most businesses and professions.
61. Since a construction company builds many buildings,
the buildings built after the first do not fit the definition of a project.
62. The first stage in the project life cycle is the concept
stage.
63. A major portion of the project work, both physical
and mental, takes place during the production stage of the project life cycle.
64. A program is a process designed to accomplish a
common goal over time.
65. Because of the requirement for in-depth expertise,
project management is generally restricted to specialists.
66. Project governance means applying a set of knowledge,
skills, tools, and techniques to a collection of projects in order to move the
organization toward its strategic goals.
67. One of the most significant driving forces behind the
demand for project management is the ever increasing lengthening of the product
life cycle.
68. Project management appears to be ideally suited for a
business environment requiring accountability, flexibility, innovation and
repeatability.
69. At first glance, project managers perform the same
functions as other managers. That is, they plan, schedule, motivate and
control.
70. Strategic plans should be written by one group of
managers, projects should be selected by another group, and projects should be
implemented by another group.
71. Today, projects are the modus operandi or the method
used for implementing organizational strategy.
72. Due to corporate downsizing, significant segments of
project work have been outsourced to other organizations.
73. Smaller projects in larger organizations tend not to
need project management skills.
74. Successful project managers focus primarily on
technical dimensions of project management, which include planning, scheduling,
and controlling projects.
75. The sociocultural dimension of project management
includes managing relationships, motivating team members and negotiating
project terms.
76. Small business development is a major driver of
project management.
1. Which of the following is NOT true about
an organization’s strategy?
A. Strategy determines how an organization will compete
B. Strategy is implemented through projects
C. Only top management must understand strategy
D. Project selection should be clearly aligned to strategy
E. Project management plays a key role in supporting strategy
A. Strategy determines how an organization will compete
B. Strategy is implemented through projects
C. Only top management must understand strategy
D. Project selection should be clearly aligned to strategy
E. Project management plays a key role in supporting strategy
2. A project selection process that is strongly linked
to strategy results in
A. The most profit
B. Better utilization of the organization’s resources
C. More projects
D. A larger and more diverse organization
E. Stronger core competencies
A. The most profit
B. Better utilization of the organization’s resources
C. More projects
D. A larger and more diverse organization
E. Stronger core competencies
3. Which
of the following is NOT true about organizational politics?
A. Project managers should not engage in organizational politics
B. Politics can have a significant influence on which projects receive funding
C. Politics exist in every organization
D. Politics can influence project selection
E. Politics can play a role in the aspirations behind projects
A. Project managers should not engage in organizational politics
B. Politics can have a significant influence on which projects receive funding
C. Politics exist in every organization
D. Politics can influence project selection
E. Politics can play a role in the aspirations behind projects
4. Which
of the following terms is often used to denote a project that a powerful,
high-ranking official is advocating?
A. Sacred
cow
B. Pet project
B. Pet project
C. Political
necessity
D. Special undertaking
E. Strategic ploy
D. Special undertaking
E. Strategic ploy
5. Why do project managers need to understand their
organization's mission and strategy?
A. To reduce project duration and increase the number of projects implemented
B. So they can make appropriate decisions and adjustments and be effective project advocates
C. It is only important for senior management to understand the organization’s mission and strategy
D. To get their job done and increase opportunities for promotion
E. So that they can make sure the customer is satisfied
A. To reduce project duration and increase the number of projects implemented
B. So they can make appropriate decisions and adjustments and be effective project advocates
C. It is only important for senior management to understand the organization’s mission and strategy
D. To get their job done and increase opportunities for promotion
E. So that they can make sure the customer is satisfied
6. Project managers who understand the role that their
project plays in accomplishing the organization's strategy are able to do all
of the following EXCEPT
A. Demonstrate to senior management how their project contributes to the firm’s mission
B. Explain to team members why certain project objectives and priorities are critical
C. Explain to stakeholders why certain project objectives and priorities are critical
D. Be able to respond appropriately to delays and/or questions about product design
E. Be able to focus on problems or solutions, even if the project is a low priority strategically
A. Demonstrate to senior management how their project contributes to the firm’s mission
B. Explain to team members why certain project objectives and priorities are critical
C. Explain to stakeholders why certain project objectives and priorities are critical
D. Be able to respond appropriately to delays and/or questions about product design
E. Be able to focus on problems or solutions, even if the project is a low priority strategically
7. All of the following are symptoms
of organizations struggling with strategy disconnect and unclear priorities EXCEPT
A. Frequent conflicts between
managers
B. Inadequate resources
C. Employees confused about which projects are more important
D. Not enough projects within the portfolio to make a profit
E. People are working on multiple projects and feel inefficient
C. Employees confused about which projects are more important
D. Not enough projects within the portfolio to make a profit
E. People are working on multiple projects and feel inefficient
8. Which of the following
problems refers to lack of understanding and consensus of organization strategy
among top and middle-level managers? This also can result when top management
formulates strategy and leaves implementation to functional managers.
A. Multitasking
B. Organization politics
C. Implementation gap
D. Resource conflicts
E. Employee turnover
A. Multitasking
B. Organization politics
C. Implementation gap
D. Resource conflicts
E. Employee turnover
9. Which
of the following is NOT true for strategic management?
A. It should be done once every few years just before developing the operating plan
B. It supports consistency of action at every level of the organization
C. It develops an integrated and coordinated long-term plan of action
D. It positions the firm to meet the needs of its customers
E. It involves responding to changes in the external market and allocating scarce resources to improve a competitive position
A. It should be done once every few years just before developing the operating plan
B. It supports consistency of action at every level of the organization
C. It develops an integrated and coordinated long-term plan of action
D. It positions the firm to meet the needs of its customers
E. It involves responding to changes in the external market and allocating scarce resources to improve a competitive position
10. Which
of the following is the correct order for the strategic management
process?
A. Strategies, mission, objectives, projects
B. Objectives, projects, mission, strategies
C. Mission, strategies, objectives, projects
D. Objectives, mission, strategies, projects
E. Projects, mission, strategies, objectives
A. Strategies, mission, objectives, projects
B. Objectives, projects, mission, strategies
C. Mission, strategies, objectives, projects
D. Objectives, mission, strategies, projects
E. Projects, mission, strategies, objectives
11. Which
of the following questions does the organization's mission statement
answer?
A. What are our long-term strategies?
B. What are our long-term goals and objectives?
C. How do we operate in the existing environment?
D. What do we want to become?
E. All of these are answered by the mission statement
A. What are our long-term strategies?
B. What are our long-term goals and objectives?
C. How do we operate in the existing environment?
D. What do we want to become?
E. All of these are answered by the mission statement
12. Which
of the following is NOT one of the traditional components found in
mission statements?
A. Major products and services
B. Profitability
C. Target customers and markets
D. Geographic domain
E. Contribution to society
A. Major products and services
B. Profitability
C. Target customers and markets
D. Geographic domain
E. Contribution to society
13. Which
of the following is NOT one of the characteristics of effective
objectives?
A. Realistic
B. Assignable
C. Flexible
D. Specific
E. Measurable
A. Realistic
B. Assignable
C. Flexible
D. Specific
E. Measurable
14. In order to formulate
strategies that align with the mission the organization will need to
A. Assess internal strengths and weaknesses
B. Analyze competitors
C. Examine the external environment
D. Know their core competencies
E. All of these should be considered when formulating strategies
A. Assess internal strengths and weaknesses
B. Analyze competitors
C. Examine the external environment
D. Know their core competencies
E. All of these should be considered when formulating strategies
15. The assessment of the
external and internal environments is called _______ analysis.
A. SWOT
B. Competitive
C. Industry
D. Market
E. Strategic
A. SWOT
B. Competitive
C. Industry
D. Market
E. Strategic
16. Which of the following
would be classified as an organizational threat?
A. Slowing of the economy
B. Excellent employees
C. Poor product quality
D. Declining facilities
E. High labor costs
A. Slowing of the economy
B. Excellent employees
C. Poor product quality
D. Declining facilities
E. High labor costs
17. Which of the following
would be classified as an organizational opportunity?
A. Low debt
B. Excellent employees
C. Increasing product demand
D. Talented management
E. Government regulation
A. Low debt
B. Excellent employees
C. Increasing product demand
D. Talented management
E. Government regulation
18. Which of the following is
NOT one of the requirements for successful implementation of strategies
through projects?
A. Allocation of resources
B. Prioritizing of projects
C. Motivation of project contributors
D. Adequate planning and control systems
E. Quality management
A. Allocation of resources
B. Prioritizing of projects
C. Motivation of project contributors
D. Adequate planning and control systems
E. Quality management
19. Which of the following is
NOT a problem associated with the absence of a project portfolio system?
A. Organizational politics
B. Lack of funding
C. Resource conflicts
D. Multitasking
E. Implementation gap
B. Lack of funding
C. Resource conflicts
D. Multitasking
E. Implementation gap
20. Susie's department is
implementing many projects. She finds herself starting and stopping work on one
task to go and work on another task, and then return to the work on the
original task. Susie is experiencing
A. Poor scheduling
B. Excess work burden
C. Flexible tasking
D. Multitasking
E. Burnout
A. Poor scheduling
B. Excess work burden
C. Flexible tasking
D. Multitasking
E. Burnout
21. Project selection
criteria are typically classified as
A. Financial and nonfinancial
B. Short-term and long-term
C. Strategic and tactical
D. Required and optional
E. Cost and schedule
A. Financial and nonfinancial
B. Short-term and long-term
C. Strategic and tactical
D. Required and optional
E. Cost and schedule
22. The __________ financial
model measures the current value of all cash inflows using management’s minimum
desired rate of return.
A. FUBAR
B. ARR
C. IRS
D. IRB
E. None of these
B. ARR
C. IRS
D. IRB
E. None of these
23. Projects are usually
classified into all but one of the following categories. Which one is NOT
one of the typical classifications?
A. Compliance and emergency
B. Operational
C. Strategic
D. Political necessity
E. All of these are typical classifications
A. Compliance and emergency
B. Operational
C. Strategic
D. Political necessity
E. All of these are typical classifications
24. One who endorses and
lends political support for the completion of a specific project is known as
the
A. Project manager
B. CEO
C. Project sponsor
D. Project lead
E. Sacred cow
A. Project manager
B. CEO
C. Project sponsor
D. Project lead
E. Sacred cow
25. A project screening
matrix typically contains all of the following EXCEPT
A. The list of available projects
B. Specific criteria
C. Weights assigned to specific criteria
D. Costs to complete each project
E. All of these are typically contained
A. The list of available projects
B. Specific criteria
C. Weights assigned to specific criteria
D. Costs to complete each project
E. All of these are typically contained
26. Regardless of the
criteria differences among different types of projects, the most important
criterion for project selection is
A. How the project will
balance risk within the project portfolio
B. The project’s fit to the
organization strategy
C. Compliance
D. Nonfinancial
E. Profit
C. Compliance
D. Nonfinancial
E. Profit
27. Examples of nonfinancial
criteria include all of the following EXCEPT
A. Capturing a larger market share
B. Reducing dependency on
unreliable suppliers
C. Preventing government intervention and regulation
D. Making it difficult for competitors to enter the market
E. Calculating the time it will take to recover the project investment
C. Preventing government intervention and regulation
D. Making it difficult for competitors to enter the market
E. Calculating the time it will take to recover the project investment
28. Which of the following is
true of multiweighted scoring models?
A. Will include quantitative criteria
B. Will include qualitative criteria
C. Each criterion is assigned a weight
D. Projects with higher scores are considered more desirable
E. All of these are true 29. Which of the following is NOT true when managing a portfolio system?
A. The qualities of a particular project are assessed within the context of existing projects
B. It does not require a constant effort
C. Within a small organization it can be managed by a small group of key employees
D. It requires input from senior management
E. It involves monitoring and adjusting criteria to reflect the strategic focus of the organization
30. The following are responsibilities of the governance team when managing a portfolio system EXCEPT
A. Deciding how they wish to balance the available organizational resources among the different types of projects
B. Publishing the priority of every project and ensuring the process is open and free of power politics
C. Evaluating the progress of the projects in the portfolio
D. Constant scanning of the external environment to determine if organizational selection criteria need to be changed
E. Communicating which projects are approved31. The process of assessing “what we are” and deciding and implementing “what we intend to be and how we are going to get there” is ______________.
32. ________ change infrequently and may require revision only when the nature of the business changes or shifts.
33. ________ translate the organization's strategy into specific, concrete, and measurable terms.
34. How strategies will be realized, given available resources is answered through __________.
35. High-ranking managers who endorse and lend political support for the completion of a specific project are known as project _________.
36. A weighted scoring model typically uses several weighted selection criteria to evaluate project proposals. An example of this would be a(n) ____________.
37. What the organization wants to become and the scope of the firm in terms of its product or service would be identified in the organization’s ____________.
38. In a SWOT analysis, good product quality, low debt, and an established supplier network are examples of internal ________.
39. In a SWOT analysis, strong competition, reduced product demand, and a maturing product life cycle are examples of external __________.
40. The assessment of the internal and external environments is known as a(n) ________.
41. Strategy is implemented through ________.
42. A project that a powerful, high-ranking official is advocating is often termed a(n) ___________.
43. Starting and stopping work on one task to go and work on another project, and then returning to work on the original task is known as ___________.
A. Will include quantitative criteria
B. Will include qualitative criteria
C. Each criterion is assigned a weight
D. Projects with higher scores are considered more desirable
E. All of these are true 29. Which of the following is NOT true when managing a portfolio system?
A. The qualities of a particular project are assessed within the context of existing projects
B. It does not require a constant effort
C. Within a small organization it can be managed by a small group of key employees
D. It requires input from senior management
E. It involves monitoring and adjusting criteria to reflect the strategic focus of the organization
30. The following are responsibilities of the governance team when managing a portfolio system EXCEPT
A. Deciding how they wish to balance the available organizational resources among the different types of projects
B. Publishing the priority of every project and ensuring the process is open and free of power politics
C. Evaluating the progress of the projects in the portfolio
D. Constant scanning of the external environment to determine if organizational selection criteria need to be changed
E. Communicating which projects are approved31. The process of assessing “what we are” and deciding and implementing “what we intend to be and how we are going to get there” is ______________.
32. ________ change infrequently and may require revision only when the nature of the business changes or shifts.
33. ________ translate the organization's strategy into specific, concrete, and measurable terms.
34. How strategies will be realized, given available resources is answered through __________.
35. High-ranking managers who endorse and lend political support for the completion of a specific project are known as project _________.
36. A weighted scoring model typically uses several weighted selection criteria to evaluate project proposals. An example of this would be a(n) ____________.
37. What the organization wants to become and the scope of the firm in terms of its product or service would be identified in the organization’s ____________.
38. In a SWOT analysis, good product quality, low debt, and an established supplier network are examples of internal ________.
39. In a SWOT analysis, strong competition, reduced product demand, and a maturing product life cycle are examples of external __________.
40. The assessment of the internal and external environments is known as a(n) ________.
41. Strategy is implemented through ________.
42. A project that a powerful, high-ranking official is advocating is often termed a(n) ___________.
43. Starting and stopping work on one task to go and work on another project, and then returning to work on the original task is known as ___________.
44. The
lack of understanding and consensus of organization strategy among top and
middle-level managers is known as the __________.
45. The financial model that measures the time it will take to recover the project investment is the __________ model.
46. The financial model that measures the current value of all cash inflows and outflows using management's minimum desired rate of return is known as the _________ model.
47. In classifying the kinds of projects an organization has in its portfolio, projects that are typically those needed to meet regulatory conditions required to operate in a region are ___________ projects.
48. In classifying the kinds of projects an organization has in its portfolio, projects that are typically needed to support current operations are _________projects.
49. In classifying the kinds of projects an organization has in its portfolio, projects that directly support the organization's long-term mission are ________ projects.
50. When considering criteria used to select projects, capturing a larger market share or reducing the dependency on unreliable suppliers would both be examples of __________ criteria.
51. In some cases organizations will use a(n) __________ to solicit ideas for projects when the knowledge requirements for the project are not available in the organization.
52. A list of potential projects, several criteria, weights for those criteria, and criteria scores for those projects are all typically included on a(n) ___________ matrix.
53. __________ the portfolio system involves monitoring and adjusting selection criteria to reflect the strategic focus of the organization.
54. Project management historically has been preoccupied solely with the planning and execution of projects while strategy was under the purview of senior management.
55. Intermittent scanning of the external environment is required when managing organization strategy.
45. The financial model that measures the time it will take to recover the project investment is the __________ model.
46. The financial model that measures the current value of all cash inflows and outflows using management's minimum desired rate of return is known as the _________ model.
47. In classifying the kinds of projects an organization has in its portfolio, projects that are typically those needed to meet regulatory conditions required to operate in a region are ___________ projects.
48. In classifying the kinds of projects an organization has in its portfolio, projects that are typically needed to support current operations are _________projects.
49. In classifying the kinds of projects an organization has in its portfolio, projects that directly support the organization's long-term mission are ________ projects.
50. When considering criteria used to select projects, capturing a larger market share or reducing the dependency on unreliable suppliers would both be examples of __________ criteria.
51. In some cases organizations will use a(n) __________ to solicit ideas for projects when the knowledge requirements for the project are not available in the organization.
52. A list of potential projects, several criteria, weights for those criteria, and criteria scores for those projects are all typically included on a(n) ___________ matrix.
53. __________ the portfolio system involves monitoring and adjusting selection criteria to reflect the strategic focus of the organization.
54. Project management historically has been preoccupied solely with the planning and execution of projects while strategy was under the purview of senior management.
55. Intermittent scanning of the external environment is required when managing organization strategy.
56. A
written mission statement provides focus for decision making when shared by
organizational managers and employees.
57. Project managers should not engage in organizational politics.
58. Organizational objectives set targets for all levels of the organization not just for top management.
59. Mission statements typically change frequently, responding to changes in the external environment.
60. Strategy formulation ends with cascading objectives or projects assigned to lower divisions, departments, or individuals.
61. If a proposed project does not meet one of the designated "must" objectives it is immediately removed from consideration.
62. The assessment of the external and internal environments is called the SWOT analysis.
63. Objectives should be specific, marketable, assignable, realistic, and time related.
57. Project managers should not engage in organizational politics.
58. Organizational objectives set targets for all levels of the organization not just for top management.
59. Mission statements typically change frequently, responding to changes in the external environment.
60. Strategy formulation ends with cascading objectives or projects assigned to lower divisions, departments, or individuals.
61. If a proposed project does not meet one of the designated "must" objectives it is immediately removed from consideration.
62. The assessment of the external and internal environments is called the SWOT analysis.
63. Objectives should be specific, marketable, assignable, realistic, and time related.
64. Strategy
is implemented through projects.
65. Many
organizations have three different kinds of projects in their portfolio,
compliance, operational, and sacred cows.
66. The first step in the Strategic Management Process is to set long-range goals and objectives.
67. One benefit of project portfolio management is that it can justify killing a project that doesn’t support organization strategy.
66. The first step in the Strategic Management Process is to set long-range goals and objectives.
67. One benefit of project portfolio management is that it can justify killing a project that doesn’t support organization strategy.
68. Opportunities
and threats can be viewed as flip sides of each other; that is, a threat can be
viewed as an opportunity, and vice versa.
69. The information gap refers to the lack of understanding and consensus of organization strategy among top and middle-level managers.
70. One way to offset the influence of politics on project management within an organization is to have a well-defined project selection model.
71. Studies have shown that companies using predominantly financial criteria to prioritize projects yield unbalanced portfolios and projects that aren’t strategically aligned.
69. The information gap refers to the lack of understanding and consensus of organization strategy among top and middle-level managers.
70. One way to offset the influence of politics on project management within an organization is to have a well-defined project selection model.
71. Studies have shown that companies using predominantly financial criteria to prioritize projects yield unbalanced portfolios and projects that aren’t strategically aligned.
72. Generally,
people working on several projects at the same time are more efficient than
people working full-time on one project.
73. The NPV financial model measures the time it will take to recover the project investment.
74. A proposed project that ranks high on most criteria may not be selected because the organization’s portfolio already includes too many projects with the same characteristics.
75. Multiweighted scoring models include only quantitative criteria, not qualitative.
73. The NPV financial model measures the time it will take to recover the project investment.
74. A proposed project that ranks high on most criteria may not be selected because the organization’s portfolio already includes too many projects with the same characteristics.
75. Multiweighted scoring models include only quantitative criteria, not qualitative.
1. Organizational culture is best explained as
organizational
A. Personality.
B. Hierarchy.
C. Reporting relationships.
D. Background.
E. Management style.
2. Which of the following is NOT true of project
management structures?
A. They provide a framework for launching and
implementing projects
B. They appropriately balance the needs of both the
parent organization and the project
C. In selecting a management structure, the culture of
the organization is not a huge consideration
D. The project itself should be considered when
determining which structure is best
E. They help determine who has most authority in regard
to managing the project
3. All of the following are disadvantages of organizing
projects within a matrix arrangement EXCEPT
A. Dysfunctional conflict between functional managers and
project managers.
B. Expensive.
C. Infighting.
D. Stressful.
E. Longer project duration.
4. The structure that manages projects within the
existing organizational structure is _____________________
organization.
A. Functional
B. Balanced matrix
C. Weak matrix
D. Strong matrix
E. Projectized
5. Bill is working on a project involving the upgrading
of a management information system. The project is being managed by the
information systems department with the coordination of other departments
occurring through normal channels. He is working in a __________organization.
A. Functional
B. Balanced matrix
C. Weak matrix
D. Strong matrix
E. Projectized
6. Which of the following is an advantage of a functional
project management organization?
A. Maximum flexibility in the use of staff
B. Good integration across functional units
C. Shorter project duration
D. Strong motivation of project team members
E. Longer project duration
7. Which of the following is a disadvantage of functional
project management organization?
A. Lack of motivation of project team members
B. Longer project duration
C. Lack of focus on the project
D. Poor integration
E. All of these are disadvantages of functional project
management organization
8. Which of the following is a disadvantage of a
projectized organization?
A. It is expensive
B. Longer project duration
C. Poor integration
D. High complexity
E. Lack of focus on the project
9. A project team that operates with a full-time project
manager as a separate unit from the rest of the organization is structured
using ___________ organization.
A. Functional
B. Balanced matrix
C. Weak matrix
D. Strong matrix
E. Projectized
10. Which of the following combinations represents the
extremes of project organization?
A. Strong matrix and balanced matrix
B. Functional and projectized
C. Projectized and balanced matrix
D. Projectized and strong matrix
E. Strong matrix and functional
11. MegaComputers Inc., has assigned a project manager
for each of the five new-product teams. The managers, as well as the project
team members, work on the projects on a full-time basis. The structure being
used is ___________________ organization.
A. Functional
B. Balanced matrix
C. Weak matrix
D. Strong matrix
E. Projectized
12. All of the following are organizational
considerations when determining the right project management structure EXCEPT
A. How important project management is to the success of
the organization
B. What percentage of core work involves projects
C. Resource availability
D. Assess current practices and determine any changes
that are needed to more effectively manage
projects
E. Budget constraints
13. Elizabeth is considering how to structure a project
team that will not directly disrupt ongoing operations. The project needs to be
done quickly and a high level of motivation will be needed in order to do that.
For this situation, the ___________________________organization would be the
best choice.
A. Functional
B. Balanced matrix
C. Weak matrix
D. Strong matrix
E. Projectized
14. At the project level, which of the following is a
factor that should influence the choice of project management structure?
A. The size of the project
B. The novelty of the project
C. Budget and time constraints
D. The strategic importance of the project
E. All of these are factors that should influence the
choice of project management structure
15. Which are the three different matrix systems
discussed in the text?
A. Functional, Weak, Strong
B. Balanced, Functional, Projectized
C. Weak, Strong, Balanced
D. Neutral, Weak, Strong
E. Functional, Neutral, Projectized
16 .___organization is a hybrid form in which a
horizontal project management structure is "overlaid" in the normal
functional hierarchy.
A. Functional
B. Matrix
C. Project
D. Balanced
E. Neutral
17. Which of the following is NOT true regarding
organizing projects within a matrix arrangement?
A.Its flexibility supports a strong project focus that
helps alleviate stress among project team members
B.It is designed to optimally utilize resources by having
individuals work on multiple projects as well as
being capable of performing normal functional duties
C.There are usually two chains of command
D.Provides a dual focus between functional/technical
expertise and project requirements that is missing
in either the project team or the functional approach
E.It is a hybrid form of organization that combines
characteristics of both dedicated project teams and
functional organization
18. In which of the following is the balance of authority
strongly in favor of the functional managers?
A.Weak matrix
B.Balanced matrix
C.Strong matrix
D.Matrix
E.Neutral matrix
19. All of the following are functions culture plays in
an organization EXCEPT
A.It provides a sense of identity.
B.It helps legitimize the management system.
C.It replaces the need for a project selection process.
D.It helps create social order.
E.It clarifies and reinforces standards of behavior.
20. How does someone learn more about an organization's
culture?
A. Read about the organization
B. Interpret stories about the organization
C. Observe how people interact within the organization
D. Study the physical characteristics of the organization
E. All of these are examples of how someone can learn
more about an organization's culture
21. Which organization's culture is NOT a culture a
project manager has to be able to operate in or interact with?
A. The culture of their parent organization
B. The culture of government and regulatory agencies
C. The culture of vendors and subcontractors
D. The culture of the project's customer or client
E. All of these are cultures a project manager has to be
able to operate in or interact with
22. Which structure would be most appropriate for
developing a new, highly innovative product that has strict time constraints?
A. Functional organization
B. Balanced matrix
C. Dedicated project team
D. Strong matrix
E. Weak matrix
23. From the list below, which is NOT a primary
characteristic of organizational culture?
A. Control
B. Team emphasis
C. Profitability
D. Conflict tolerance
E. Risk tolerance
24. Factors in identifying cultural characteristics
include all the following EXCEPT
A. Norms.
B. Customs.
C. Values.
D. Attitude.
E. All of these are factors in identifying cultural
characteristics.
25. Who is responsible for determining how tasks will be
done in a weak matrix project management structure?
A. The functional manager
B. The project manager
C. Both the functional manager and the project manager
are responsible
D. There is no rule established for who takes
responsibility
E. This is negotiated
26. Which of the following cultural characteristics
relates to the degree to which employees identify with the organization as a
whole rather than with their type of job or field of professional expertise?
A. Member identity
B. Team emphasis
C. Managerial focus
D. Unit integration
E. Control
27. Which of the following cultural characteristics
relates to the degree to which work activities are organized around groups
rather than individuals?
A. Member identity
B. Team emphasis
C. Managerial focus
D. Unit integration
E. Control
28. Which of the following cultural characteristic
relates to the degree to which rules, policies, and direct supervision are used
to oversee and control employee behavior?
A. Member identity
B. Team Emphasis
C. Managerial focus
D. Unit integration
E. Control
29. Which of the following cultural characteristics
relates to the degree to which groups within the organization are encouraged to
operate in a coordinated or independent manner?
A. Member identity
B. Team emphasis
C. Managerial focus
D. Unit integration
E. Control
30. Which of the following cultural characteristics
relates to the degree to which management focuses on outcomes rather than on
techniques and processes used to achieve those outcomes?
A. Risk tolerance
B. Reward criteria
C. Conflict tolerance
D. Means versus end orientation
E. Open-systems focus
Fill in the Blank Questions
31. The personality of an organization is a simple
explanation
32. The approach to project management that uses the
existing hierarchy of the organization to manage projects is organization.
33. No radical alteration in the design or operation of
the parent organization is a major advantage of organization.
34. Two of the major disadvantages of the organizational
approach are that projects may lack focus and it can take longer to complete
projects.
35. Firms where projects are the dominant form of
business and the entire organization is designed to support project teams are
usually structured as organization.
36. A high level of motivation and the tendency for
projects to get done more quickly are benefits of using the organizational
approach to project management.
37. High project costs and difficult post-project
transition are two evident weaknesses of organization.
38. In a system, there are usually two chains of command,
one along functional lines and the other along project lines.
39. The structure (matrix) is designed to optimally
utilize resources by having individuals work on multiple projects as well as
being capable of performing normal functional duties.
40. A matrix in which the balance of authority is
strongly on the side of the project manager is described as
41. A matrix in which the balance of authority is
strongly on the side of the functional manager is described as
42. High levels of stress and dysfunctional conflict are
disadvantages of a organization.
43. The matrix form of project organization is likely to
enhance project integration, diminish internal power struggles, and ultimately
improve control of project activities and costs.
44. The matrix form of project organization is likely to
improve technical quality as well as provide a better system for managing
conflict across projects because the functional manager assigns personnel to
different projects.
45. The matrix form of project organization can achieve
better equilibrium between technical and project requirements, but it is a very
delicate system to create and manage.
46. project teams should be used for urgent projects in
which the nature of the work requires people working steadily from beginning to
end.
47. Conflict tolerance, risk tolerance, reward criteria
and unit integration are all examples of cultural.
48. Research suggests that there is a strong connection between
project management structure, organizational, and project success.
49. Organization refers to a system of shared norms,
beliefs, values, and assumptions which bind people together, thereby creating
shared meanings.
50. The more autonomy and authority the project manager
and project team need to be successful, the more appropriate a dedicated
project team or a matrix structure is to manage the project.
51. When most of the project work can be done within a
specified department and any coordination with other departments can be done
easily through normal management channels, organization is most appropriate.
52. The cultural characteristic that refers to the degree
to which rewards such as promotion and salary increases are allocated according
to employee performance rather than seniority, favoritism, or other
nonperformance factors is known as
53. The cultural characteristic that refers to the degree
to which employees are encouraged to air conflicts and criticisms openly is
known as
54. The cultural characteristic that refers to the degree
to which the organization monitors and responds to changes in the external
environment is known as
55. The cultural characteristic that refers to the degree
to which employees are encouraged to be aggressive, innovative, and risk
seeking is known as
56. While organization culture is important to the
overall function of an organization, it has minor influence on its project
management.
57. There are often considerable differences in how
projects are managed within certain firms, even when similar project management
structures are being used.
58. The projectized form of project management structure
is commonly used when one functional area plays a dominant role in completing
the project or has a dominant interest in the success of the project.
59. The matrix form of project management structure is a
good choice when resource usage needs to be optimized by having individuals
work on multiple projects while still performing functional duties.
60. A disadvantage of using the functional form of
project management structure is that projects generally take longer to
complete.
61. The functional project team is usually physically
separated from the parent organization and given the primary directive of
accomplishing the objectives of the project.
62. In the projectized form of project management
structure, there is limited technological expertise when compared to the
functional or matrix organization.
63. The projectized form of project management structure
is a good choice when speed of completion is important and the project needs to
be implemented without directly disrupting ongoing operations.
64. One of the major disadvantages of the projectized
form of project management structure is that it tends to be more expensive than
other forms of organization.
65. One advantage of a matrix project management
structure is that it is fast and easy to implement.
66. A matrix project management structure is a hybrid
organizational form in which a horizontal project management structure is
"overlaid" on the normal functional hierarchy.
67. When three forms of the matrix project management
structure are considered, all share the same advantages and disadvantages and
at an equal level.
68. When determining the most appropriate project management
structure, considerations need to be made at the organizational level and at
the project level.
69. Generally, the more autonomy and authority the
project manager and the project team need to be successful, the more
appropriate to implement either a dedicated project team or a strong project
management structure.
70. As discussed in the text, the three forms of matrix
project management are weak, mixed, and strong.
71. Within a matrix project management structure, the
extent to which the project manager has direct authority over project
participants depends on whether the matrix is weak, balanced, or strong.
72. In a balanced matrix form of project management, the
project manager is responsible for defining what needs to be
accomplished while the functional managers are concerned with how it
will be accomplished.
73. The matrix form of project management is notable for
the tension it creates between functional managers and project managers who
both bring critical expertise and perspectives to the project.
74. Member identity refers to the degree to which work
activities are organized around groups rather than individuals.
75. Control is the cultural characteristic that refers to
the degree to which management decisions take into account the effect of outcomes
on people within the organization.
76. Organizational culture refers to a system of shared
norms, beliefs, values, and assumptions which bind people together.
77. Unit integration is the cultural characteristic that
refers to the degree to which units within the organization are encouraged to
operate in a coordinated or independent manner.
78. There are strong connections among project management
structure, organizational culture, and project success.
79. Certain aspects of the culture of an organization
support successful project management while other aspects deter or interfere
with effective management.
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